How to Write a Formal Letter – Class 9 English Grammar Notes
Understanding how to write a formal letter is an essential part of the Grammar section of Class 9 English under the Federal Board’s 2025 SLO-based syllabus. Formal letters are used for official and professional communication, such as writing to government authorities, newspaper editors, business firms, or school management. Whether you’re raising a complaint, giving suggestions, or requesting action, mastering formal letter writing improves your command of functional grammar and enhances your ability to communicate with clarity and purpose.
Grammar Objective Behind Formal Letters
The aim of this topic in the grammar syllabus is to test your ability to use correct structure, vocabulary, and tone in professional correspondence. You’ll be expected to demonstrate knowledge of the standard format of a formal letter: sender’s address, date, receiver’s address, subject, salutation, body, and complimentary closing. Using proper grammar, punctuation, and sentence construction is vital throughout the letter.
Format and Structure
Every formal letter should follow a clear format. Begin with your address and the date in the top-right corner, followed by the recipient’s address on the left. The subject line should briefly state the reason for writing. Use formal salutations like “Dear Sir/Madam,” and write the body in organized paragraphs—introduction, main points, and conclusion. End with a formal closing such as “Yours sincerely” and sign your name.
You may also explore
- Letter to the Editor Highlighting Reckless Driving on Roads
- Letter to District Health Officer Regarding Lack of Medical Facilities
- Letter to In‑Charge Police Station About Law and Order Situation
The PDF below includes a complete example of a formal letter with proper formatting. These notes are highly beneficial for board exam preparation and grammar proficiency. Use it as a reference to sharpen your writing skills and meet the SLO requirements effectively.
